Tom, here are the minutes as a cut and paste and as a WordPerfect attachment.
Marc
Meeting - Wednesday, January 30, 2008
Attendance - Tom
Skype: Aaron, Brent, Patti, Jen, Marc
1) Editorial
Cover is waiting on the Patches for Cribben
Under Construction/ Waiting on the following
The Official “Tom G” Page/State of the Union
Fair Play and Rules Page
Vancouver Page
Completed Articles
Cavalcade of Champions Trophy Story
Uniform Pages
Montreal, London, Patch, GTHL Kids Reports
Carlton Cup
Whiskey Robber Submissions
Superstitions Article
Hoot Schedule
Games Schedule
Summit Activities and Divisions
Nothing to Report / No Recent News / In Limbo
NYC Tournament
Halifax Report
2) Design
Sample Roster Pages have been sent out for perusal from some on the committee
Plenty of Kid Shots are in (15 - 20)
Jen will double check with Ray to make sure everything is in
Tom will double check for all Logos for Jen
There are additional photos at a Flckr group through HAA Webpage
3) Ad Dept
2 Weeks for deadlines for Ads, including payment.
Confirmed Ads were discussed (Currently at 3 pages)
Continue to plug away and network.
- status of back cover ads
4) Tourney Harmonizing
# of Teams Entered - 35 Teams are currently in (we need another to make it even, if we can’t make it 35, we have to say “No’ to the last team to make it 34.
Schedule - will be finalized once the teams are confirmed...Ray is working on this as well as all the spin-offs (Rink Rock, Hootenanny, Time Keepers, etc.)
Hootenanny this year is at the El Macambo
Events
Easter Egg Hunt, Skills Challenge, Kids Game, Family Skate. - Ray and Tom will meet shortly to organize this.
Walter Ostinak will play, Book Sign-ings are planned, Rent-A-Goalie Cast are planning something.
6) Next Meeting
Email check in by next week between major contacts
General Meeting will be Wednesday, February 13 @ 6:30
Friday, February 1, 2008
Program Guide Meeting, Jan. 30
Monday, January 21, 2008
Program Guide Meeting Jan. 17
Thursday, January 17 Meeting
Attending: Tom, Graham
Skypeing: Marc, Jen, Aaron
Aaron Reports:
Most of the Regional Stuff is in.
New York, Edmonton, Halifax still outstanding.
Everything else is in and is being copy edited.
First batch of content will be in.
Trophy section has been assigned to Graham
Teams and Rosters-Ray will update on Friday, January 18.
Art work in coming shortly.
Andrew Marriot is working on photos of teams from last year.
Jen will contact Andrew directly to facilitate this more efficiently.
Enough back and forth contact is occurring, there seems to be no need for concern at this time.
All editorial content must be in by February 13th to match ad deadline for organization.
Jen Reports:
Roster Page Layouts are set
Jeff Lamire is doing some small sketches and may be interested in doing sketches on the schedule page (the centerfold of the guide).
Is there additional interest in sketches or illustrations for the corners of the pages.
Emails can be sent out to anyone interested in contributing sketches, art work, pictures that are guide-appropriate and can be reduced to a small size.
Jen will put together an email and Tom will send it out to Team Captains for them to solicit their team members.
Roster information is almost complete on the exclaimhockey.ca website
Tom Reports:
Steve Stanley confirmed with Tom that the files sent to Metroland will be compatible.
He will convert files to PDF to help facilitate this.
Advertising & Sponsors Report
Brent Oliver in Edmonton will take on much of this challenge.
Diana Olsen and Jeff Waye in Montreal will assist.
Patches on the Front Jersey could be offered at a cost to advertisers for additional exposure.
Ninja Tune ad has been sold already.
Tom is optimistic about the direction of advertisements.
20 pages allotted for advertising as agreed at last meeting.
Deadline for ads is February 13th.
Paying Ad sponsors are the priority
Contributors who are to be recognized with ad space are reserved to ½ a page.
(Ex: If 7 Contributors are being recognized, 7 logos appear on the ½ page.)
Harmonizing with the Tournament
If Teams have all their stuff in and have paid, the layout department can begin.
At this time - Chart Attack, Humiliation, Black Hearts, Morningstars - Have everything in.
As teams get everything in to Tom and Ray, the green light will be given to allow the layout work to begin.
Tom will set this up by way of a closed email list.
Proofreading is underway - 3 Proofreaders are working through the first package now.
Next Meeting
6:30 - Thursday, January 31st. (Tom’s Place and Skype)
Attending: Tom, Graham
Skypeing: Marc, Jen, Aaron
Aaron Reports:
Most of the Regional Stuff is in.
New York, Edmonton, Halifax still outstanding.
Everything else is in and is being copy edited.
First batch of content will be in.
Trophy section has been assigned to Graham
Teams and Rosters-Ray will update on Friday, January 18.
Art work in coming shortly.
Andrew Marriot is working on photos of teams from last year.
Jen will contact Andrew directly to facilitate this more efficiently.
Enough back and forth contact is occurring, there seems to be no need for concern at this time.
All editorial content must be in by February 13th to match ad deadline for organization.
Jen Reports:
Roster Page Layouts are set
Jeff Lamire is doing some small sketches and may be interested in doing sketches on the schedule page (the centerfold of the guide).
Is there additional interest in sketches or illustrations for the corners of the pages.
Emails can be sent out to anyone interested in contributing sketches, art work, pictures that are guide-appropriate and can be reduced to a small size.
Jen will put together an email and Tom will send it out to Team Captains for them to solicit their team members.
Roster information is almost complete on the exclaimhockey.ca website
Tom Reports:
Steve Stanley confirmed with Tom that the files sent to Metroland will be compatible.
He will convert files to PDF to help facilitate this.
Advertising & Sponsors Report
Brent Oliver in Edmonton will take on much of this challenge.
Diana Olsen and Jeff Waye in Montreal will assist.
Patches on the Front Jersey could be offered at a cost to advertisers for additional exposure.
Ninja Tune ad has been sold already.
Tom is optimistic about the direction of advertisements.
20 pages allotted for advertising as agreed at last meeting.
Deadline for ads is February 13th.
Paying Ad sponsors are the priority
Contributors who are to be recognized with ad space are reserved to ½ a page.
(Ex: If 7 Contributors are being recognized, 7 logos appear on the ½ page.)
Harmonizing with the Tournament
If Teams have all their stuff in and have paid, the layout department can begin.
At this time - Chart Attack, Humiliation, Black Hearts, Morningstars - Have everything in.
As teams get everything in to Tom and Ray, the green light will be given to allow the layout work to begin.
Tom will set this up by way of a closed email list.
Proofreading is underway - 3 Proofreaders are working through the first package now.
Next Meeting
6:30 - Thursday, January 31st. (Tom’s Place and Skype)
Thursday, January 3, 2008
Wednesday, January 2, 2008
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