Hockey Association of the Arts
Good Times Hockey League of the Arts
Communications meeting
Date: 3 MAR 2009
Time: 6 PM to 8 PM
Attending | Affiliation |
Sal Sarah Knox | Blackhearts |
Tom Goodwin | HAA/GTHLA |
Julie Martin | Twisted Sister |
AGENDA
1) Roll call
2) New agenda items?
3) Set meeting date for third meeting out
4) Review website mockup
5) Review Newsletter mockup and logistics
6) Other action items progress from last meeting
7) List action items going forward
~~~~~
1) Roll call : done
2) New agenda items: NONE
3) Set meeting date for third meeting out:
Wednesday, March 25
Tuesday, April 21
Tuesday. May 19
4) Review website mockup
We reviewed the website mockup provided by Robyn.
1) maybe include an "about" button near the HAA logo so it is part of every page?
2) maybe move the headlines up from the bottom left to the top right?
Next steps:
ACTION SK post web site mock-ups on google.docs, with the current look and feel, create a preamble and get comments by 2 weeks from posting
ACTION SK once feedback re web site mock ups is in, Robyn to update to prepare for creation
ACTION TG to speak with Eric about the web site design, to see if it is possible and then report back
ACTION TG to ask Yellow Pencil, when and what do they need
5) Review Newsletter mockup and logistics
Reviewed mock up of the newsletter.
ACTION TG and SK to figure out how to put the newsletter content on the site
ACTION ALL members to get more interesting content
ACTION SK newsletter deadline 13 mar to go out week of 25th
ACTION SK newsletter to asses long term benefit (cost, convenience etc) re Constant Contact, to be decided by April meeting
6) Other action items progress from last meeting
Websites | Tom | 11/02 TG – to talk Yellow Pencil, make sure they are good to go on creating our website especially with the added features we want, maybe with a view to completing the migration etc by April? What would they need from us? 03/03 Carried forward | 03 03 2009 | ACTION |
Websites | Sal | SK – to work with Robyn and provide something to the group for review. Decide how to get additional feedback at the next meeting. | 11-Feb-09 | Done |
Newsletter | Sal | SK – to try and get content and layout the template in tine for a March release | 11-Feb-09 | Done |
Newsletter | Adam | AE – to help sal chase content | 11-Feb-09 | Done |
Newsletter | Sal | 11/02 SK – to talk to Jeff Waye about using Etienne about translating, 03/03 or maybe just french content | 03 03 2009 | ACTION |
Newsletter | Tom | TG – to teach Sal how to use mail merge to deliver email | 11-Feb-09 | Closed (not required with Constant Content |
Newsletter |
| one pager version of the newsletter to go out to non-participant audience | 11-Feb-09 | Parking Lot |
Websites |
| adding online store and broadcasting to HAA website | 11-Feb-09 | Parking Lot |
Websites | Tom | 11/02 TG - to discuss list of items with Eric of Sporticus (re presentation of league sites), discuss the feasibility and report back to committee 03/03 Carried forward | 03 03 2009 | ACTION |
Websites | Tom | 11/02 member ship database TG will talk with Eric and Paul of Yellow4 Pencil 03/03 Carried forward | 03 03 2009 | Parking Lot |
Logos | Sal | SK – to organise a time for TG, RS, SK to meet to | 11-Feb-09 | Done |
Logos | Tom | TG – to create a list of logos that the league has/needs | 11-Feb-09 | Done |
Print materials | Tom | TG – to talk to Aaron about the Yearbook concept moving forward, just to put a bug in his ear, to be further developed after Summit | 11-Feb-09 | Done |
Promotion | Julie | JM – to maintain bulletin board with stats and events etc. not locked | 11-Feb-09 | Done |
Promotion | Tom | TG to bring promotional ideas forward one at a time | 11-Feb-09 | Parking Lot |
7) List action items going forward
Websites ACTION SK post web site mock-ups on google.docs, with the current look and feel, create a preamble and get comments by 2 weeks from posting
Websites ACTION SK once feedback re web site mock ups is in, Robyn to update to prepare for creation
Websites ACTION TG to speak with Eric about the web site design, to see if it is possible and then report back
Websites ACTION TG to ask Yellow Pencil, when and what do they need
Newsletter ACTION TG and SK to figure out how to put the newsletter content on the site
Newsletter ACTION ALL members to get more interesting content
Newsletter ACTION SK newsletter deadline 13 mar to go out week of 25th
Newsletter ACTION SK newsletter to asses long term benefit (cost, convenience etc) re Constant Contact, to be decided by April meeting
Addendum:
Newsletter – Jeff to send Sal samples of newsletter
Jeff suggested speaking with Constant Contact to find out about offering advertising on our newsletters
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